Register equipment
Capture unit type, location, refrigerant, charge, supplier, and service contact.
Refrigerant and cooling equipment log
Keep cooling-equipment records ready before the service-history scramble.
For small businesses with fridges, freezers, heat pumps, air-con, cold rooms, catering refrigeration, and cooling equipment. Track equipment IDs, service visits, leak checks, engineer evidence, refrigerant movements, and reminders.
For small operators and facilities teams. Keeps the records in order — leak checks, certification, and sign-off stay with your qualified engineer or service provider.
Equipment registers, leak checks, engineer evidence, and refrigerant records for every asset.
Equipment vault
3 questionsNo login MVPPaid export
Equipment register startedAsset, location, refrigerant, charge, and ID
Leak-check timeline draftedLast check, next check, and engineer note
Engineer evidence storedCompany, certificate, invoice, or job sheet
Refrigerant movement note readyAdd top-up/removal/recovery details where known
Next service date missingAdd reminder before renewal or audit
Built for tired people doing necessary admin
A cold, clean equipment trail for every fridge, heat pump, cold room, and air-con unit.
Designed for small operators who depend on equipment but do not live inside engineering paperwork.
01Build an asset register
02Track leak checks and engineer job sheets
03Set next-service reminders before the scramble
SOURCE-LINKED EVIDENCE RECORDS
Why dated evidence records matter.
Got Proof helps you keep a clear, dated audit trail of the checks, photos, documents, and follow-up actions you control. It organises evidence; it does not certify legal compliance or replace competent advice.
1. Be ready when someone asks for records
Local authorities, insurers, tenants, clients, boards, and contractors often ask for dates, photos, certificates, actions, and handover notes. A tidy record is easier to explain than scattered emails and paper sheets.
2. Keep the evidence chain visible
Track what was checked, who recorded it, what was missing, and which follow-up action closed the loop. That gives you a practical evidence timeline without pretending to be a legal certificate.
3. Source-linked guidance notes
Guidance links and field prompts point users toward relevant public sources and good recordkeeping habits. You still choose qualified professionals where the duty requires one.
Bundle route
This tool is part of a bigger evidence pack.
Use the focused page for search and quick checks, then move serious buyers into the bundle that matches how they actually work.
Cooling-equipment records only feel urgent when a unit fails or an insurer asks.
Small operators often don't know what's missing until a contractor changes, a unit breaks down, or someone asks for the service history. Worth having the paper trail before that conversation.
Track checks
Record leak checks, repairs, top-ups, recovery, engineer details, and next reminder dates.
Export the vault
Create a paid equipment record pack for audits, insurers, contractors, or internal handover.
Start the free check.
Fast, forgiving, and autosaved in this browser. Answer what you know, copy a useful checklist immediately, then unlock the polished evidence pack when you’re ready.
Autosave0/3 answered and saved locally. 3 missing before the cleanest export.
Paid workspace unlock
From quick check to reusable proof loop.
The free screener shows the likely evidence gaps. The paid workspace keeps the dated records, reminders, actions, source links, and export-ready proof pack in one place.
01Problem: Small operators often don't know what's missing until a contractor changes, a unit breaks down, or someone asks for the service history. Worth having the paper trail before that conversation.
02Outcome: A clean equipment vault with dates, notes, files, official sources, and redaction notes.
03Habit: Monthly evidence health review, due-date reminders, and export preview before anyone asks.
Choose your logbook plan.
Start with one logbook, then manage the rest from your property/site workspace.
Single Site
£9/mo
One property, premises, event, or small operator. One user, active logbooks, reminders, and exports.
Pro Monthly
£29/mo
Small companies and operators with recurring duties across a few sites, records, or team members.
Property Portfolio
£39/mo
Landlords, property managers, rural operators, and portfolios that need multiple property workspaces and 5 team seats.
Nonprofit Monthly
£19/mo
Reduced-rate governance, safeguarding, event, property, and reporting workspaces for charities and community organisations.
Source-first, no fake claims.
Every factual compliance claim links back to official guidance. The product organises evidence and next steps — it does not certify compliance.
GOV.UK — Fluorinated gas guidance
https://www.gov.uk/guidance/fluorinated-gas-f-gas-guidance-for-users-producers-and-traders
Environment Agency — F gas and ozone-depleting substances
https://www.gov.uk/government/collections/fluorinated-gas-f-gas-and-ozone-depleting-substances
Guardrail
Refrigerant Log organises user-provided records. It does not perform leak checks, certify equipment, replace qualified engineers, or guarantee regulatory compliance.